Democratic Republic of the Congo: Admin and Finance Assistant

1. Assist the RMO to ensure the overall implementation of the Financial Regulations, procedures and financial processing and records are in full compliance with IOM policies, regulations rules and procedures;
2. Prepares monthly accounting returns package for DRC with relevant supporting documents and send to the Regional Accounting Unit in Manila;
3. Assists the RMO in preparation of annual budget submission and revisions including estimations on staff and office costs, including rental, utilities, office equipment, supplies, communications, vehicle security costs etc;
4. Verifies the Payment Requests with the supporting documents before submission to the RMO for the final verification/endorsement; verifies invoices and ascertains that the equipment, supplies or services they refer to were duly received before processing with the Payment Requests;
5. Brings to the attention of the RMO any relevant financial and budgetary issues;
6. Assist in the preparation of project budgets, project structure creation, and BNPs in SAP, and present the RMO with the draft preparation of financial reports for donors in accordance with IOM regulations and procedures;
7. Provides training on PRISM FI and Financial Regulations and Policies to newly recruited Finance staff, particularly the Procurement processes;
8. Assist the RMO in the preparation of Monthly Mission Funding Requests to ensure sufficient funds are available locally in the IOM Kinshasa bank account;
9. Monitors bank account movements and bank balances on a daily basis; maintains an effective banking system including preparing monthly bank réconciliations;
10. Assist the RMO with the various reports sent by the Regional Accounting Service Unit in Manila to compile DRC responses on the Review of the Monthly Account and Control Checklist, Project Balances, etc.
11. Suggests and initiates improvements to strengthen the internal controls mechanisms, and provides inputs for new approaches to complete, adapt and disseminate properly Financial procedures to Finance staff in the country;
12. Perform any other duties as may be assigned.

L’OIM applique une politique en faveur du genre et encourage les candidatures féminines.
Les candidatures composées du PHF de l’OIM (Personal History Form) et d’une lettre de motivation dactylographiée peuvent être envoyées à l’adresse électronique suivante : iomdrcrecruitment@iom.int avant le 17 avril 2018 en indiquant la référence du poste. Aucune candidature ne sera reçue par courrier physique.
Le formulaire Personnel History form (PHF) est disponible sur le site www.drcongo.iom.int