Democratic Republic of the Congo: Program Manager

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

PROGRAM BACKGROUND

IMC has been implanting a program of AFP surveillance funded by Bill @Melinda Gates Foundation in DRC for the last 3 years and this program is expanding from 5 health zones in North and Tanganyika provinces to 10 health zones all in Tanganyika. To be able to respond to the need of providing quality programming due to this considerable expansion, IMC DRC mission is recruiting a Program Manager to lead the project for a period of 6 months.

JOBSUMMARY
The Program Manager must be able to perform each function with or without reasonable accommodation for the position:

• Overall implementation of the AFP project, including achievement of activity targets; coordination with departments, partners and donors (as required); development and implementation of a project-related M&E system; and, preparation of project reports.

• Ensure correct use of programmatic resources, including management of project budget line items such as project input (supplies and activities), equipment, and direct project hires. Understanding of project award agreements and donor standards, compliance requirements and regulations (including those related to procurement).

• Organize and coordinate regular project reviews, financial pipeline inputs and close-out meetings.

• Develop and maintain updated key project management tools, including procurement plans, financial pipelines, activity work-plans and indicator trackers.

• Timely initiation of project implementation actions, including staff recruitment and submission of procurement requests.

• Support and build capacity of local partners including CHWs and health workers that are working in partnership with IMC

• Supervise and mentor field teams.

• Represent International Medical Corps at all relevant coordination meetings at national and provincial levels as appropriate.

ESSENTIAL DUTIES & RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

Program Finance, Logistics and Administration

• Prepare a detailed weekly/monthly activity and budget plan for AFP surveillance activities and ensure implementation of planned activities according to the work plan adhering to the budget according to IMC standards and oversee program spending per budgets and pipelines

• work with logistics and administrative/finance to conduct training, coaching and supervision of health facility staff

• As budget holders work with other sector leads to follow up staff recruitment and training, conduct performance monitoring in collaboration with HR, ensure that standards and protocols are adhered to

• Organize and follow-up on all other procurements needed for the project

Personnel management and capacity building

• work with other technical sector leads to ensure sector integration and effective implementation

• conduct learning assessment for AFP staff; develop a training program to meet these needs;

• Assist and support provincial Polio vaccination campaigns

• Support the 2 AFP coordinators to follow up and document regular meetings with key stakeholders;

• Document monthly quality, action-oriented monthly review meetings at provincial level.

• Participate in planning events & meetings

• Support the AFP supervisors and provide analytical and constructive feedback to monthly reports from them

• Conduct regular and frequent supportive supervision to Health zones to improve program quality and accountability

Representation

• Represent International Medical Corps at all relevant coordination meetings at national and provincial levels as appropriate.

• Create and maintain smooth relations and open collaboration with Government and local stakeholders and serve as the AFP surveillance resource person

Program Implementation and Development

• Participate in needs assessments for potential funding opportunities.

• Ensure strong linkage of AFP surveillance to other sectors such as health, nutrition and GBV as appropriate.

• Work closely with the M&E team to ensure robust and comprehensive reporting systems and data flow mechanisms

• Ensure proper functioning of reporting systems for regular assessment, monitoring and evaluation of the program against its objectives and expected results.

• Conduct critical monitoring of all aspects of the project and identify areas of concern. Prepare and implement workable solutions for identified challenges

• Follow up of project implementation to review progress towards objectives through organizing regular review meetings, update and experience sharing meetings among staffs.

• Oversee IMC staff across the field sites. Provide technical support and direct supervision of AFP field supervisors and collaboration for project proper implementation.

• Participate in regular consultations via Skype calls with HQ based TU Health Advisor.

• Participate in Country Calls organized by the HQ Program Officer or Manager.

• Participate in Gates quarterly country calls as required.

Reporting

• Work with the M&E team to implement and evaluate data quality assurance measures and ensure appropriate follow up.

• Ensure that the community based feedback mechanism is integrated in all sites where IMC is implementing the AFP surveillance activities. Utilize this mechanism to provide response and feedback to target communities.

• Prepare and provide regular monthly progress reports in coordination with the M&E Officer

• Provide monthly work-plan, pipeline and procurement plan update

General International Medical Corps code of conduct and ethics

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

• Ensure application and compliance of security protocols and policies; serve as security focal point in the field sites

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

ESSENTIAL SKILLS AND EXPERIENCE

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

• Overall implementation of the AFP project, including achievement of activity targets; coordination with departments, partners and donors (as required); development and implementation of a project-related M&E system; and, preparation of project reports.

• Ensure correct use of programmatic resources, including management of project budget line items such as project input (supplies and activities), equipment, and direct project hires. Understanding of project award agreements and donor standards, compliance requirements and regulations (including those related to procurement).

• Organize and coordinate regular project reviews, financial pipeline inputs and close-out meetings.

• Develop and maintain updated key project management tools, including procurement plans, financial pipelines, activity work-plans and indicator trackers.

• Timely initiation of project implementation actions, including staff recruitment and submission of procurement requests.

• Support and build capacity of local partners including CHWs and health workers that are working in partnership with IMC

• Supervise and mentor field teams.

• Represent International Medical Corps at all relevant coordination meetings at national and provincial levels as appropriate.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran

To make an application, please follow the below link:http://careers.internationalmedicalcorps.org/careers.aspx