Democratic Republic of the Congo: Finance and Administration Officer, Democratic Republic of Congo

Title Finance and Administration Officer, Democratic Republic of Congo
Location Democratic Republic of Congo
Department Name Program Delivery
Pact Overview
Pact Overview
At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.
Department Overview
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The DRC CMM Team contributes to realizing this purpose by:
Addressing conflict to ensure basic rights for all, including access to land and end to alleged forced labor;
Improving access to basic services such as health and education, and minimal political representation;
Promoting reconciliation and peaceful coexistence between ethnic groups.
Position Purpose
The Finance and Administration Officer (F&AO) is responsible for the overall administration and financial operations for a project. The F&AO ensures that administrative and finance departments are successfully managed and provides operations support as required. The F&AO has oversight of internal control systems and procedures, operational accounting, financial reporting, auditing, sub award financial management and monitoring, forecasting and realigning project budget. S/he is also responsible for working closely with the Project Manager and headquarters personnel to ensure compliance with all donor regulations and for effective and proactive management. The F&AO normally manages other administrative functions such as Operations, Finance, HR, Security, and other office support staff. This position is contingent upon funding.
Key Responsibilities
Design and implement systems and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact; ensure that corrective action plans approved by headquarters in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
Manage project finances to ensure effective use of resources in order to achieve project objectives in compliance of all donor and Pact requirements; ensure financial monitoring systems provide timely and relevant reports to Pact and project staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, awards and liquidations, to support efficient accountable implementation.
Monitor proper management of cash flow ensuring project liquidity at all times. This includes preparation of cash flow forecasts on monthly and quarterly basis and planning for timely preparation and replenishment for partners and others.
Monitor the CMM budget on a regular basis and provide good financial projection and analysis available to relevant staff.
Help manage all start-up and close-out activities
Ensure that all transactions are recorded in accordance with generally accepted accounting principles supported by relevant and verifiable source documents
Ensure that all financial records are properly stored and secured.
Ensure the timely preparation and submission of a monthly financial report and supporting narrative on current project status, and documenting the monthly review of the financial performance of those activities under oversight (including monitoring cash balances, subaward’s financial activities reviewing aged receivables and accrued liabilities, etc.).
Ensure that monthly account reconciliations are performed and appropriate plans are put in place and executed, as applicable, to resolve unreconciled differences.
As applicable, equip appropriate staff to provide technical assistance to local NGO's in the area of financial management and compliance.
As applicable, implement a local human resources plan, in collaboration with Pact HR.
Basic Requirements
Degree in Finance, Accounting, Administration and/or equivalent to at least 8 years of relevant experience;
Experience supporting international donor-funded programs, particularly USAID-funded contracts;
Strong skills in management and coordination, and the ability to multi-task;
Excellent communication (written and verbal) and cross cultural skills;
Highly motivated with strong attention to detail; and
Excellent oral and written communication skills
Fluency in French, Required
Working experience in DRC; Congolese national preferred.
Preferred Qualifications
Experience working in a grants and contracts environment with the U.S. government, including working knowledge of donor regulations systems and procedures for managing many sites, partners and customers.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

To apply for this position, please click link: http://pactworld.force.com/careers/VanaHCM__Job_Detail?Id=a33f1000000dK7E