Organization: UN Children's Fund
Country: Democratic Republic of the Congo
Closing date:
03 May 2017Purpose of the Position
Provide high quality administrative assistance to the DRC Representative in his/her oversight role of managing a Country Office composed of a main office based in Kinshasa plus 12 other Zonal/field offices. Responsible for the coordination of the Representative’s participation in/and scheduling of all external and internal meeting, including inter-governmental, parliamentary and inter-agency meetings, seminars, as well as official visits.
Key Expected Results
Support the Office of the Representative, including the Office of the Deputy-Representative, in coordinating activities, performing research, and preparing briefings and position papers. Coordinate weekly meetings and command conferences. Take notes to record discussions and prepare minutes and memoranda for the records. Maintain records and track the status of the Head of Office’s action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.Organize and maintain the Office of the Representative, establishing office and file systems, logging and tracking systems, mail and contact listing. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials.Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; receiving visitors; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team. Acts as Secretary of the Country Management Team.Respond to a wide variety of general and substantive queries for information from governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Country Office).Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc. for the Head of Office and other officials as requested.Screen and review incoming correspondence (mail, email); collect background material; draft and sign correspondence, or clear drafts with supervisor.Monitors and keeps abreast of DRC, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up.Qualifications of Successful Candidate
1. Education
University degree in public affairs, social sciences, international relations, Business Administration or other related discipline.
2. Work Experience
Two-years work experience in a professional capacity in external relations, public affairs, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO.
3. Language
Fluency in both French and English is required.Knowledge of Lingala or Swahili is an asset.Competencies of Successful Candidate
1. Core Values
CommitmentDiversity and InclusionIntegrity2. Core Competencies
Communication [ II ]Working with People [ II ]Drive for Results [ II ]3. Functional Competencies
Formulating Strategies and Concepts [ I ]Analyzing [ I ]Applying Technical Expertise [ I ]Learning and Researching [ II ]Planning and Organizing [ II ]To view our competency framework, please click here.
Remarks
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service
How to apply:UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=504168